Allegis Services (India) Private Limited,  Allegis Global Solutions (India) Private Limited or TEKsystems Global Services Private Limited, along with other companies in our group (which include those listed here, collectively, "Allegis Group") are committed to safeguarding your privacy. “Personal Information” consists of information which may directly or indirectly identify you.   This Privacy Notice ("Notice") is designed to assist you in understanding how we collect, use, disclose, share, and safeguard your Personal Information, and to explain the choices and rights that are available to you. If you have any questions about this Notice, please contact us using the contact details provided below at ‘Contact Us’.

We are committed to ensuring this Notice is accessible to individuals with disabilities. If you wish to access this Notice in an alternative format, please contact us at APAC.Privacy@allegisgroup.com. 

Allegis Group forms partnerships with organizations across the globe to optimize talent attraction and retention. We work with clients to help them achieve their talent strategies and business goals, and we help potential candidates fulfil their career aspirations.

Our talent solution services include staffing and recruiting, talent advisory, workforce management design and advisory services, sales outsourcing, technology solutions and managed delivery services under the following Allegis Group brands covered by this Notice:

• Actalent:        Engineering and sciences staffing and recruiting services and related talent solutions.
• Aerotek:        Skilled trades, light industrial and construction staffing and recruiting and related talent solutions.
• Allegis Global Solutions:  Managed Service Provider (“MSP”); Recruitment Process Outsourcing (“RPO”); services procurement; direct sourcing; consulting and The Universal Workforce Model^TM
• Aston Carter:  Accounting, finance, human resources, talent acquisition, procurement and supply chain and select administrative professions staffing and recruiting and related talent solutions.
• Major, Lindsey & Africa:  Legal staffing and recruiting and related talent management services, including Hire an Esquire, a division of MLA Interim Legal Talent.
• MarketSource:        Sales outsourcing solutions, including Salelytics, a MarketSource company.
• QuantumWork Advisory:        Workforce design and advisory services.
• TEKsystems:        Technology staffing and recruiting and related talent solutions, strategic planning and implementation.

Learn more about the specific services for each of our brands at https://www.allegisgroup.com/en/brands  (collectively, “Services”).

We collect your personal information and use it for the purpose for

which it was provided to us, other related purposes or as permitted or required by law. Such purposes include:

• providing our clients and/or you with our services;
• facilitating placement operations and recruitment opportunities for job applicants, including assessing your application for employment with prospective employers and verifying your information;
• providing you with further information about the recruitment opportunities or services you requested;
• conducting surveys of job applicants in relation to the services we provide;
• providing you with information about Allegis and its activities that are of relevance to you (if you have consented to receive this); and
• any other purpose identified to you at the time of collecting your personal information.

This Notice applies to Personal Information we collect online and offline:

• through our website(s), email and related applications and content that link or refer to this Notice (including Allegis Group websites and Allegis computer or mobile software applications (“apps”) and content made available to you) (collectively, the “Sites”);
• over the phone; and
• in person.

In some cases, we may provide additional data privacy notices specific to certain services, practices, or regions. Those terms are to be read in conjunction with this Notice. This Notice also applies when we are receiving services you are providing to us. This Notice does not apply to the practices of third parties that Allegis Group does not own or control.

Our Sources of Personal Information Include:

• Information you submit to us: Where we request information from you (for example when you contact us to register with us on our Sites or request our Services), we will inform you prior to collection whether the provision of the Personal Information may be provided on a voluntary basis, and the consequences of not providing the information, which may include being unable to properly provide you with Services.
• Information we collect automatically: We automatically collect certain technical information from you when you visit our Site(s) (for example your IP address, browser and operating system details and actions you take on the Site(s)).
• Information we obtain from third parties: We may receive or acquire information about you from third parties such as:
  1. Websites and services like job boards and professional network sites (for example LinkedIn) and social media platforms and websites where you post information;
  2. Clients (for example for our search services a client may provide current or prospective candidates for us to consider for a job they have asked us to fill);
  3. Business intelligence sources, including data aggregators and list providers;
  4. Your referrals (for example a referral who refers you to us for a potential job opportunity);
  5. Trade journals and news sources (for example industry publications);
  6. Public government filings (such as MCA filings); and
  7. Allegis Group affiliates, which are companies that have ownership in Allegis Group, that are owned by Allegis Group, or are under common control with Allegis Group.

Any Personal Information you provide to a third party will be subject to that third party’s privacy notice and our use of the Personal Information we obtain from such third parties will be subject to this Privacy Notice. 

• Identifying Information and Contact Information including your email address, telephone number, postal address and contact information of any referrals, government authorised identification documents (for example PAN Card, Aadhaar Card, passport copy), references or emergency contacts you provide.
• Educational and Professional Background Information: including your resume or C.V., employment certificates and history, education certificates and history,  certifications, professional license information (for example bar registration number), languages proficiencies, security clearance information, work authorization (for example citizenship information and proof of government issued identification), professional association memberships, volunteer activities, occupational health and safety information where required, client information where relevant (for example we may collect information from candidates we depute through our staffing  business regarding clients the  candidate has performed services for) and work-related skills, practice details and skills assessment information including personality characteristics / traits which you choose to provide on a voluntary basis.
• Career Planning Information: including your career interests, desired compensation and benefits, desired work location and willingness to relocate, family information as it relates to your career goals or plans, and hobbies and interests.
• Demographic Information: including your race, gender, national origin, disability status where we are required to or permitted to do so by law and in support of equal opportunity monitoring or affirmative action programs.
• Audio, Visual or Similar Information: including photos that you provide to us or that you make publicly available on the internet (for example LinkedIn, Instagram or company/firm websites); audio visual and transcript if you participate in a video interview; and your image from a security camera if you visit one of our locations.
• Account Information: including your username and password when you choose to establish an account with us.
• Device Information: including your IP address, browser type and version, time zone setting, browser plug-in types and versions, location information on a city-regional basis and operating system and platform information when you are visiting our Site(s).
• Consents and Preferences: including any consents (for example a consent to receive text messages) you have provided to us and any preferences for marketing communications or marketing channels (for example a preference to hear from us via email or text).
• Bank Account Details: details of your bank account shared with us to process your salary and for other financial transactions between us (for example reimbursement of expenses.
• Other Information You Provide: including any other Personal Information you may elect to provide to us, including any paper materials you submit to us.

• Visitors: if you are visiting or using our Site(s) or office locations or any of our Services, so that we can provide you with the Site(s) or Services you require;
• Job seekers and candidates: if you apply for or we contact you about job opportunities with Allegis Group to fill our internal positions or positions through our staffing and recruiting services or search, workforce management, or talent advisory services (once you have been identified for a specific position with us to fill our internal roles or to fill staffing positions with our clients you should view our notices and policies for job applicants and employees mentioned in the Introduction section above);
• Customers, vendors, service providers, and other suppliers: if you are an employee, representative and/or agent of our customers, service providers, vendors, and other suppliers or individuals with whom we have a business relationship and/or manage on behalf of our customers (for example through our outsourcing, MSP and consulting services); and
• Referees and others who advise on the suitability of job seekers: if you submit any Personal Information relating to other people to us or to our service providers in connection with our Services, you confirm that you have the authority to do so and to permit us to use the information in accordance with this Notice.

You may be asked for types of Personal Information that are viewed by some countries as sensitive Personal Information. Sensitive Personal Information includes, for example, government-issued identification numbers (such as Aadhaar Number), information relating to a person's race or ethnic origin, political opinions or religious or philosophical beliefs, physical or mental health or condition, sexual orientation, trade union membership, genetic data, and any related legal actions. For example, we may collect health information in order to assess under health and safety regulations your ability to accept certain job opportunities. Allegis Group will process any sensitive Personal Information in accordance with applicable data protection laws, including, for example, obtaining required consents.

We collect and use your Personal Information for our business and commercial purposes, which include:

• Contacting You for the purposes listed below. We may contact you by telephone, email, text messaging, or otherwise.

• Recruiting and Hiring for current and future job opportunities with us or with our customers, including determining your eligibility and suitability for such opportunities. This may include for example sending educational and professional background information, such as your CV, to prospective employers for their consideration and keeping you informed of future work opportunities by email, telephone, mail, text message, and/or other communication methods (note that messaging and data rates may apply for any SMS, MMS, and other electronic communications (typically, this is based on your carrier and service plan)).  
• Providing our Services, including our staffing and recruiting services as well as our various consulting, advisory, transformation and workforce management services. For a description of our Services, click https://www.allegisgroup.com/en/services.
• Receiving Services, including receiving services from various vendors, suppliers and contractors.
• Operating and Improving our Site(s), for example we use your device and information you provide to establish and maintain an account for you on our Site(s) and to improve the navigation and usage of our Site(s).
• Business Sales Development, for example using your contact information to call or email you as a talent candidate, customer or prospect as part of providing our Services.
• Marketing and Promotions, including sending you promotional communications such as newsletters, surveys, articles of interest, press releases and job fair or other event announcements and personalizing and delivering content about our Services to you, including through advertisements on our Site(s) and other websites.
• Improving Our Services through business analytics, internal audits, troubleshooting, quality control, internal user acceptance testing and use of machine learning to improve our search and match capabilities in matching job seekers to suitable jobs efficiently and effectively. to profile the interests of employers and job seekers; to understand the visitors to our Site(s) and to otherwise improve the delivery of our Services through internal audits, troubleshooting and other business analysis.
• Research and Thought Leadership, including articles regarding customers and candidates, and white papers, podcasts and other thought leadership regarding workforce, talent and industry trends and analysis.
• Meeting Substantial Public Interest, such as equal opportunity monitoring and programs that promote diversity and inclusion.
• Aggregation and Anonymization, including the process of using Personal Information to create aggregated or anonymized data sets for the purpose of internal business analysis or thought leadership with the end product of such data sets not being Personal Information since it is not identifiable to an individual.
• Security and Fraud Prevention to ensure the security of our Site(s) and Services, to protect against fraud, and to comply with legal requirements.
• Compliance with Laws, Legal Action and Professional Advice, including compliance with all laws and regulations and addressing legal action or taking professional advice, for example from attorneys, security, accountants, tax or other similar professionals.

Allegis Group does not sell your Personal Information, except where you agree to cross-context behavioural advertising cookies. For additional information, please see the section on cookies. Allegis Group may disclose certain categories of Personal Information about you for the business purposes mentioned in this Notice to the following categories of third parties:

• Potential Employers or Potential Customers – We may disclose your contact information, professional and work eligibility information, career planning information, demographic information, and other information you ask us to disclose to a customer for the purpose of providing our Services (for example, for opportunities we believe are of interest to you for our recruitment business). Customers of Allegis Group will process such Personal Information in accordance with their own policies and procedures.
• Vendors, Contractors, and other Service Providers – We use vendors, contractors, and other service providers to assist us in providing our Services, and it may be necessary for us to provide access to some of the categories of your Personal Information (for example, IT operating system and platform vendors who support our systems, SaaS vendors such as applicant tracking systems, customer relationship management systems and back office systems, assessment services, marketing services vendors, attorneys and accountants as well as premises and other security management vendors, including video security at our office locations). These companies will have access to your Personal Information as necessary to perform their functions, but they may only use that information for the purpose of providing the services and are obligated to protect the Personal Information.
• Allegis Group Affiliates – We may disclose your Personal Information to Allegis Group affiliates, which are companies that have ownership in Allegis Group, are owned by Allegis Group, or are under common control with Allegis Group, for example, to match you to job opportunities and/or to utilize shared service functions within Allegis Group.
• Business Transfer Partners – Circumstances may arise where, whether for strategic or other business reasons, Allegis Group decides to sell, buy, merge, or otherwise reorganize businesses. Such a transaction may involve, in accordance with applicable law, the disclosure of Personal Information to prospective or actual purchasers, or the receipt of it from sellers. It is Allegis Group’s practice to seek and provide appropriate protection for Personal Information in these types of transactions.
• Vital Interests and Legal Rights – We may collect and possibly share any or all of the categories of Personal Information in order to establish or exercise our legal rights or defend against legal claims or investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or violations of Allegis Group’s terms of use or this Notice.
• Courts, Regulators, Law Enforcement and Government Authorities – We may disclose your Personal Information where we are legally required to do so in order to respond to or comply with any applicable law, regulation, subpoenas, court orders, legal process, or government requests, including in response to public authorities to meet national security or law enforcement requirements. We also may disclose your Personal Information when we choose to establish or exercise our legal rights or defend against legal claims or to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or violations of Allegis Group’s terms of use, its policies or this Notice.

Please note that if you post any Personal Information in a public area of our Site(s), the information that you share will be visible to others and can be read, used, or collected by others. We are not responsible for the way others may use Personal Information you post to public areas of the Site(s).

We respect your privacy rights related to the Personal Information we collect, use and disclose about you and we will comply with applicable data protection laws and regulations in the handling of your Personal Information. The availability of these rights and the ways in which you can exercise them are set out below.

Under certain conditions, you have the right:

• to be informed of our processing activities and to make decisions with respect to your Personal Information in accordance with applicable law; 
• to be informed of all third parties to whom your Personal Information is shared along with a description of the Personal Information; 
• to consult and copy your Personal Information;
• to correct, complete, or supplement your Personal Information if the information we hold is inaccurate or incomplete; 
• to request the deletion of any Personal Information that we no longer have a lawful ground to use; if deletion is technically unfeasible or we are required by law to keep the information longer, we will stop all processing activities in connection with your Personal Information except for storing the same by taking necessary security measures;
• to limit or refuse the processing of your Personal Information in accordance with applicable law; 
• to request that we explain our processing rules for your Personal Information;
• to object to direct marketing (including any profiling for such purposes); and

When a natural person is deceased, their next of kin may, for the sake of their own lawful, legitimate interests, exercise the rights provided in this Notice to consult, copy, correct, delete, etc., the Personal Information of the deceased, except where the deceased has arranged otherwise before their death.

Your exercise of these rights is subject to certain exemptions and limitations required or permitted by law.

If you would like to exercise any of your privacy rights, please complete the web form here.

For all requests, after submitting the request, we will require additional information to reasonably verify your identity depending on the nature of your request.

We will abide by all applicable legal requirements for deadlines for responding to your request and will collect the minimum Personal Information necessary to verify your identity.

If you experience any issues with the web form or phone number, please contact APAC.Privacy@allegisgroup.com. 

Where it is in accordance with your marketing preferences and applicable data protection laws, we may periodically send you updates via e-mail or text about promotional opportunities or Services we think may interest you, such as newsletters, white papers, surveys and event information.

You can opt-out of receiving marketing emails from us by clicking the unsubscribe link contained in such emails.  If you continue to have issues in unsubscribing from marketing emails from us, you may submit the form mentioned above and request to opt-out.

The Sites recognize the Global Privacy Control (“GPC”) signal. If you are using a browser setting or plug-in that sends an opt-out preference signal to each website you visit, we will treat that as a valid request to opt out. To download and use a browser supporting the GPC browser signal, click here: https://globalprivacycontrol.org/orgs. If you choose to use the GPC signal, you will need to turn it on for each supported browser or browser extension you use. 

Some internet browsers incorporate a “Do Not Track” feature that signals to websites you visit that you do not want to have your online activity tracked. Given that there is not a uniform way that browsers communicate the “Do Not Track” signal, the Sites do not currently interpret, respond to or alter their practices when they receive “Do Not Track” signals. 

Allegis Group websites use cookies, tracking pixels, web beacons and similar technologies (collectively “cookies”) to help personalize your online experience and for analytics purposes. For more information about our tracking technologies, cookies, the types of cookies we use, how we use them and how to change your cookie settings, please see our Cookie Notice.

Allegis Group is committed to protecting the Personal Information you share with us. Allegis Group uses appropriate physical, technical, organizational and administrative security measures to help protect your Personal Information from unauthorized or unlawful access, use, or disclosure, and from accidental loss, destruction, or damage.

Electronic communication (e.g., email, online chat, or instant messaging, etc.) you send to us may not be secure unless we advise you in advance that security measures will be in place prior to you transmitting the information. For this reason, we ask you do not send Personal Information such as financial information, social security numbers or passwords to us through unsecured electronic communication. Users should also take care with how they handle and disclose their Personal Information.  

We retain Personal Information we collect from you where we have an ongoing business need to do so (for example, to provide you with the Service you have requested, to maintain you in our talent pool to be potentially contacted about other employment opportunities, or to comply with applicable legal, tax or accounting requirements).

When we have no ongoing business need to process your Personal Information, we will either delete or anonymize it or, if this is not possible (for example, because your Personal Information has been stored in backup archives), then we will securely store your Personal Information and isolate it from any further processing until deletion is possible. 

As a global company, we may transfer Personal Information within Allegis Group and third parties located in other countries that may be outside your country of residence for storage and processing in order to provide the Services. These countries may have data protection laws that are less comprehensive than those in your country of residence. In addition, we will have taken appropriate safeguards to protect your Personal Information in accordance with this Notice and applicable law wherever it is processed. These safeguards include conducting appropriate vetting of third party business partners and implementing data protection language in our contracts with any business partners with whom we are disclosing your Personal Information.

Our Sites may contain links to other sites for your convenience and information. If you access those links, you will leave our Sites. Allegis Group does not control those sites or their privacy practices, which may differ from Allegis Group's practices. Allegis Group is not responsible for the privacy practices or the content of other websites outside of Allegis Group. The Personal Information you choose to provide or that is collected by these third parties is not covered by this Notice. We encourage you to review the policies of such third parties before submitting your Personal Information.

Allegis Group may make message boards, news groups, and/or public forums available to users on its Sites. Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any Personal Information in these forums.

If you wish to make a complaint about our handling of your Personal Information or an alleged breach of the privacy principles under applicable law, please complete the web form here. You will need to provide us with sufficient details regarding your complaint as well as any supporting evidence and/or information.

We will refer your complaint to our Privacy Officer who will investigate the issue within a reasonable time frame, which is usually 30 days but may be longer if the matter is complex. Our Privacy Officer will determine the steps (if any) that we will undertake to resolve your complaint. Such steps may include discussing the options for resolving the complaint with you, notifying relevant employees the subject of a complaint and seeking their input or escalation.

We will contact you if we require any additional information from you and will notify you in writing of the outcome of our investigation.

If you have any questions, please contact:

 Allegis Group Hong Kong Limited

APAC Headquarters

Level 18, Cambridge House

Taikoo Place, 979 Kings Road

Quarry Bay, Hong Kong

ATTN: Privacy Officer

APAC.Privacy@allegisgroup.com

If we change this Notice, we will post the revised Notice on our Sites, with an updated revision date. Any new Notice will automatically be effective when it is published on the website. You should therefore return here regularly to view our most up-to-date Notice. If we make material changes to our Notice, we may also notify you by other means, such as sending an email or posting a notice on our home page. The Effective Date of this Privacy Notice is 1 April 2025.